Grounds & Environment Committee

Agenda

HASSOCKS PARISH COUNCIL

To:      All Members of the Grounds & Environment Committee (Kate Bailey, Jane Baker, David Bunting, Kristian Berggreen, Leslie Campbell, Frances Gaudencio, Bill Hatton, Sue Hatton, Alex Simmons and Ian Weir) with copies to all other Councillors for information.

cc. Richard Higgs


A meeting of the GROUNDS AND ENVIRONMENT COMMITTEE will be held on Wednesday 18 May 2022 at 7.30pm in the Parish Centre, Adastra Park, Hassocks.

Parish Clerk 12 May 2022

1. TO ACCEPT APOLOGIES FOR ABSENCE.

2. TO ACCEPT DECLARATIONS OF INTEREST.

3. ELECTION OF CHAIR AND VICE CHAIR.

4. MINUTES. To accept the Minutes of the Grounds and Environment Meeting held on 3 February 2022. (Previously Circulated)

5. PUBLIC PARTICIPATION.

6. OFFICER’S REPORT. (Appendix 1)

7. ALLOTMENTS. Members are invited to consider increasing splitting a further five half plots to assist with reducing the Allotment Waiting list. (Appendix 2)

8. ADASTRA PARK MASTERPLAN.

8.1 Review (Cllr Frances Gaudencio).  (Appendix 3)

8.2 Verbal Update (Parish Clerk)

9. FLOOD ACTION GROUP. Verbal Update

10. PUBLIC RIGHTS OF WAY (PROW). Verbal update Cllrs Ian Weir and Leslie Campbell.

11. URGENT MATTERS at the discretion of the Chairman for noting and/or inclusion on a future agenda.

12. DATE OF NEXT MEETING. Wednesday 6 July 2022 at 7.30pm

Please Note:
All members of the public are welcome to attend meetings of the Parish Council and its Committees. Item 5 – a period of 15 minutes will be set aside for the public statements and questions relating to the published non-confidential business of the Meeting.

It may be necessary to consider particular items in confidential session and where this arises, these items will be considered at the end of the agenda.

FILMING, RECORDING OF COUNCIL MEETINGS AND USE OF SOCIAL MEDIA. During this meeting members of the public may film or record the Committee and officers from the public area only, providing it does not disrupt the meeting. The Confidential section of the meeting may not be filmed or recorded. If a member of the public objects to being recorded, the person(s) filming must stop doing so until that member of the public has finished speaking. The use of social media is permitted but members of the public are requested to switch their mobile devices to silent for the duration of the meeting.

 

Appendix 1

HASSOCKS PARISH COUNCIL

To:      Grounds & Environment Committee                                               

Date: 18 May 2022

Contacts for this report: Deputy Clerk
Subject: Agenda Item 6 – OFFICER’S REPORT


1. The purpose of this report is to update the Committee on (G&E) Matters.

2. ADASTRA PARK. Ice Cream Van. Good progress has been made in the arrangements for an Independent Ice Cream Van to trade from the Pavilion Car Park in the South Field of Adastra Park. The agreement and required documentation are being finalised and it is hoped that this will commence from the end of May.  The agreement is for a trial period of six months primarily on selected weekday afternoons.  At the end of the trial period a report will be presented to the Committee on the success of the project.

3. PARKLANDS COPSE. LOST WOODS OF THE LOW WEALD AND DOWNS PROJECT. At the previous meeting held on 2 February 2022, Members supported the inclusion of Parklands Copse in the Lost Woods of the Low Weald and Downs project currently being organised by The Woodland Trust in conjunction with other partners. Following an initial site visit to the woods, an Ancient Woodland restoration survey is to be arranged to enable key data to be collected and any threats identified. This will then provide evidence of elements that may be able to be funded by the Lost Woods project.  Members will be kept updated as this progresses.

4. TALBOT FIELD. As agreed at the Full Council meeting held on 8 March 2022, the diseased Oak Tree in Talbot Field adjacent to the main road has been felled. A large section of the trunk has been left in situ on its side to create a wildlife habitat.

5. HANGING BASKETS. There has been a very positive response this year from local traders regarding the hanging Basket project. A total of 30 hanging baskets are to be displayed in the village which is the most baskets to date. In addition to the baskets, the Council has purchased two new Jubilee Planters to be installed on Orion Parade and a new wooden planter being built by the Monday Group beside the village sign at the entrance to Adastra Park.  The baskets and all planters will be planted with a red, white and blue colour scheme and it is hoped that these will collectively provide an eye catching floral display throughout the village to mark the Queen’s Platinum Jubilee.

6. STREET TREES. The process for arranging street trees with WSCC has changed this year. Previously trees funded by the Parish Council were arranged directly in liaison between the Tree Group, the WSCC Arboriculturist and the Parish Council, however the system has become more automated and trees now need to be ordered through an online system.  Individual residents also have the option to request and pay for their own tree independently through the same system. Currently the Parish Office and Steve Richards, Hassocks Tree Group, are reviewing the HPC process for street trees to accommodate the new system and indeed to consider the future of the scheme.  A report will be presented to the Committee later in the year should any changes need to be considered.

It was understood that the cost per tree charged by West Sussex County Council (WSCC) would be £200 and the HPC budget for 22/23 was set in anticipation of this.  Previously tree planting was not included in the WSCC budget increase, however the Parish has been informed that this has been brought in line now with all the other activities WSCC provide and will be subject to a small yearly budget increase.  This means that from 1st April 2022 all tree requests will be charged at £209.80. It should be noted that the charge made by WSCC still does not cover the full cost of supplying and planting a tree. Unfortunately the increase in cost had some impact on the number of funded trees the Tree Group had originally planned for Hassocks for 2022.  However due to much appreciated individual donations, 25 trees can still be planted this year as hoped.

 

Appendix 2

HASSOCKS PARISH COUNCIL

To:      Grounds & Environment Committee
Date: 18 May 2022

Contacts for this report: Deputy Clerk
Subject: Agenda Item 7 – Division of Allotment Plots


1. The purpose of this report is to invite Members to approve a further splitting of five half plots on the Parklands Road allotments in order to increase the number of plots available.

2. In 2020 the Grounds Committee approved a request from HAHA to increase the number of quarter plots available in order to reduce the allotment plot waiting list. It was agreed that with the approval of the appropriate Council Officer, suitable half plots would be split as they became available with the aim of reaching 50/50 split of quarter to half plots, with an upper limit of 37 quarter plots.

This proved a successful strategy and helped to reduce the waiting list slightly.  There are currently 37 quarter plots and 22 half plots.

3. However, over the last 18 months, the waiting list has steadily increased again with 49 residents now waiting for a plot, and the average wait now being between two and three years. Therefore it is requested that the Committee approve the splitting of a further five half plots as they become available and where it is deemed suitable.

This would provide 47 quarter plots and 17 half plots for rent.

4. OFFICER RECOMMENDATION. The Committee are invited to approve the splitting of five suitable half allotment plots to create 10 quarter plots as and when they become available subject to the approval of the Parish Clerk.

 

Appendix 3

HASSOCKS PARISH COUNCIL

To:      Grounds & Environment Committee
Date: 18 May 2022

Contacts for this report: Cllr Frances Gaudencio               

Subject: Agenda Item 8.1 – Adastra Park Masterplan Review


Current Projects

Project Estimated cost Sources of funding Comments Target Completion Further Action
Paths Network Significant – Initial program £20,000 HPC Path Design depends on completion of Drainage Works 2023/24 Outline Design in 2022/23 dependent on drainage

 

Drainage Unknown but likely to be over £50,000 HPC or S106 or WSCC flood prevention funding Initial report commissioned and received Investigative work with scheme design and costing currently under way. 2022/23 Stage 2 – Let Contract subject to investigation result and costing by Spring 2022
Garden of Remembrance £10,000 HPC – from Park Budget Central Arbour now repaired. Wood Memorial Structure taken down. Further Work starting April 2022 Staged Work Plan with final Completion by June 2023 Next Stages – 1. Opening up Dark areas.
2. Hedge repair, tree work,
3. Accessible paths
Tennis Court and Multi- Games Area £75K Sports Grant funding and S106 Proposal for funding and Contract in hand with Clerk / LTA Contract Let by Mar 2022 Works Completion Aug 2022 Change in match funding process, await details
U 12’s Play Area No allocation at present HPC + S106 *Additional pieces of equipment to encourage group play May 2022

 

 

Some research done but revisit after drainage report
Drinking Fountain – (Pavilion Water Supply) £3,500 installation HPC Regular maintenance required Outstanding with PWG to agree timetable
Pavilion Extension Un costed Community or MSDC Grants Storage space required to allow multiple users Not now considered essential by Clerk Outstanding with PWG to agree timetable ?
Tree Planting in football field Un costed HPC Dependent on Drainage Project Review in 2022/23

 

Completed Project Works

Project Estimated cost Sources of funding Comments Target Completion Further Action
Skate Park and  Path £6,000 HPC Path linking Car Park to Skatepark Completed May 2020 None
Climbing and swingsother than in formal play area
£40,000 HPC Youth Provision adjacent to Skate Park Completed May 2020

 

None
U 12’s Play Area Up to £100,000

+

£6,000 – Consultant

HPC + S106 Leave 3 pieces of equipment and tender to upgrade

 

Completed May 2020

All new equipment installed

*None, but see previous page
Basketball Hoop and groundworks £7 – 9K HPC Completed May 2020 None
Look and Feel Signage/ benches/ bins £1850 HPC Bins- Rolling Program of Replacement

Signage – In Hand

 

Completed Dec 2021

 

None
Adult Fitness equipment £7,500 to relocate or

£15,000 to expand

HPC Equipment became unsafe – To be removed Removed Early 2022 None